Notion & Workflow Consulting

Structure creates freedom

I help solopreneurs, teams, and businesses bring clear structure to their digital work, with well-designed workflows and Notion as the central tool. For more overview, smoother processes, and a system that holds up in everyday work.

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20+ Clients served

5+ Years of experience

5★ Rating

Kim Pinelli, Notion & Workflow Consultant, in her home office

Kim Pinelli working focused at her laptop in a café

About Me

Hey, I'm Kim

As a Notion Consulting Partner and Workflow Consultant with over 5 years of experience, I've worked with teams and agencies ranging from 1 to 500+ employees — across a wide variety of industries, from small projects to complex systems.

My focus isn't on "more tools," but on clear structures that make everyday work easier: less searching, less duplicate work, more overview.

"My approach: flexible, but structured. Every setup is individual — but the process behind it is proven."

Work With Me

Three ways to a system that actually works.

Depending on how much support you need: quick help with specific questions, a complete setup, or a long-term partnership.

Quick Help

Fast support

For specific questions or ongoing support — no full project needed. From structure feedback to troubleshooting, automations or training.

Notion Focus Session (60 min) — €175 net
Notion Support Blocks (3–15 h) — from €500 net

Book a Focus Session

Get Set Up

Notion System Setup

A complete Notion system for your team — built, rolled out, and adopted. For teams that want a clear system instead of scattered tools, manual workarounds, or Notion structures that have grown messy over time.

Starting point: free discovery call · Outcome: a workspace that fits your processes and stays usable long-term

Custom proposal

Book a discovery call

Grow Together

Notion Transformation Partnership

A long-term partnership for companies that want Notion to become part of how the whole team works. Built one area at a time, with training and change support.

Duration: 6 months · For companies rolling out Notion across several teams or areas

Custom proposal

Book a discovery call

The proven 4-step process

From first call to lasting results.

A clear framework for the project — your setup itself is 100% tailored to you.

Strategic System Review

We clarify goals, workflows, existing structures, and priorities — as the foundation for a clear roadmap for your Notion system.

Strategy call & analysis Duration: approx. 1–2 weeks

Setup Implementation

I build your workspace structure with databases, dashboards, templates, and workflows — tailored to your processes and your team.

Building the setup Duration: approx. 2–6 weeks

Rollout & Enablement

Handover, training, and feedback: the system is tested in everyday use and fine-tuned together, so your team actually adopts it.

Setup handover Team trainings Feedback phase with adjustments Duration: approx. 3 weeks – 2 months

Ongoing Support

Even after rollout, I stay by your side and help with questions and fine-tuning.

Email support Support calls Duration: approx. 2–6 months

What makes working together different

Proven. Individual. Sustainable.

Experienced and proven

Developed over several years and proven in many projects.

Flexible, but structured

A clear process as the framework, with a setup that is entirely individual to you.

Sustainable and usable

Systems designed to work in everyday life and to be maintained by your team after the project ends.

Voices from past collaborations

What clients say about working together.

"Kim helped us develop our workspace further with many concrete examples and suggestions. Great side effect: we made our internal processes and workflows transparent and optimized them."

Christiane Mendack — GRC, GetRemote Consulting GmbH

"During the consultation, Kim put her finger on the sore spots and quickly identified critical problem areas in my workspace. After the audit, Notion is set up beautifully and maps our processes in a very lean way."

Philip Kistner — Architectural Photographer

"Kim identified exactly the points that mattered most to me in our conversation and translated them into the system accordingly. I can now establish Notion as a system in my business."

Marina

"Professional, intelligent, and informative… perfect match for our Notion build."

Katelyn Afshar — Wondermind Global

"I was overwhelmed by Notion… this process set me up for success."

Clay Sandoz — Wellstead Solutions

"Kim was very responsive and helped us quickly with great attention to detail."

GastVertrauen GmbH

5 ★ rating on Google & Notion

Contact

Ready for more clarity in your Notion workspace?

Book a session directly, or send me a message if you're not sure which offer fits.

Free discovery call Book a Focus Session

Or email me directly: info@functionelli.com